Presently, the Dumbarton Oaks library holds almost 2000 microfilm rolls that are reproductions of medieval and early modern manuscripts, the originals of which are held in institutions around the world. To our knowledge, none of these microfilm has been accessioned properly – HOLLIS contains no bibliographic records for the individual microfilm, their containers are not barcoded, there is no finding aid nor checklist, and the only inventory that we know exists is a rudimentary Excel spreadsheet we created before the move in summer 2005. Our users only know of their presence through “word-of-mouth” (included in the library orientations and on the orientation handouts).
The project aims to:
- create a finding aid to enable scholars to search for specific microfilm without browsing the collection
- develop a system for designating locations within the microfilm collection (probably not LC classification but something appropriate, local, and intuitive)
- take steps to ensure the preservation of the microfilm
- establish a clear, written policy regarding reproductions of the microfilm and digital files in our possession