Filemaker Fields

About the manuscript

  • City:

This field describes the current location of the manuscript.  “City” can also be defined loosely to include names of geographic areas such as Mount Athos or Mount Sinai.  Use drop-down list based on in-house authority file (list also available on the blog).  If you have suggestions for additional field, please consult with Deb or Sarah.

Example: Jerusalem

Example: Mount Sinai

  • Holding Institution:

This field describes the current location of the manuscript.  Use drop-down list based on in-house authority file (list also available on the blog).  If you have suggestions for additional field, please consult with Deb or Sarah.

Example: Biblioteca Ambrosiana

  • Shelfmark:

This is a free-text field.  Be consistent when entering shelfmarks for this institution.  (E.g., if you have decided to write “gr.,” don’t switch to “graecus” for different mss at the same holding institution.)

Example: Vat. Gr. 1209

Example: ms B76

Example: ms Coislin 36

Example: ms 5.5.17 (447)

  • Folios represented on microfilm:

This is an optional, free-text field intended to clarify for researchers how many images we have of a given manuscript.  In many cases, the microfilm in our collection represent only portions of a given manuscript, and we would like to clarify this in the database.

Please use conventional manuscript notation with “f.” for folio, “ff.” for folios, “r” for recto, “v” for verso.  In addition, you may use the phrase “x leaf/leaves, numeration unknown” to indicate leaves (that is, pages in the modern sense) without easily-determined numeration.  Separate information with a semicolon.  List content in the order in which it occurs on the microfilm.

Example: ff. 1r-55v

Example: ff. 1r-55v; f. 66r

Example: 5 leaves, numeration unknown

Example: 1 leaf, numeration unknown

Example: ff. 1r-55v; 5 leaves, numeration unknown

Example: f. 1r; f. 33v; ff. 36v-38v; 1 leaf, numeration unknown; ff. 88r-91r

  • Common title of manuscript:

This is an optional, free-text field.  Fill it in if this information is known.

Example: Madrid Skylitzes

Example: Paris Psalter

  • Approximate Date Range:

This is an optional, free-text field.  The span represented by the manuscript components of the codex.

Example: 1250

Example: 1200-1250

Example: 1200-1300

  • Illustrations:

Two options: yes or no.

  • Genre:

Use drop-down list based on in-house authority file.  If you have suggestions for additional field, please consult with Deb or Sarah. (List also available here, as a blog entry.)

  • Notes about manuscript:

This is a free text field.  Use it to make note of anything you think is interesting (within reason!) such as notes about the scribal hand, if the script is majuscule,etc.  Naming people? – use this handy-dandy schema for determining what to call someone.

  • URL for Pinakes record:

Optional field.  If there is a record for the manuscript in the Pinakes online database, please include a link to it here.

  • URL for digital facsimile:

Optional field.  If any portion of the manuscript has been digitized, please include the link to it here.

  • Bibliography:

This is a free text field.  Use Chicago style for bibliographic entries; put the year at the end, no need to put author’s last name first.  Separate information with a semicolon.  This does not need to be a comprehensive bibliography.  Please include references for major collections catalogs.

Example: Sofia Kotzabassi, Nancy P. Sevcenko, and Don C. Skemer. Greek Manuscripts at Princeton, Sixth to Nineteenth Century: A Descriptive Catalogue. Princeton, NJ: Department of Art and Archaeology and Program in Hellenic Studies, Princeton Univ, 2010; Marcel Richard and Jean-Marie Olivier. Répertoire des bibliothèques et des catalogues de manuscrits grecs de Marcel Richard. Turnhout: Brepols, 1995.

About the DO microfilm

  • Dumbarton Oaks call number:

Use the system described in the “Call numbers for microfilm” page.  Consult Deb or Sarah if you find a city or institution not included on that list.

  • Format:

Likely only 1 value (35mm) but maybe drop-down list with other possible formats (16mm)

  • Film base:

Select from four options: acetate, polyester, nitrate, unknown.

  • Image polarity:

Select from two options: positive, negative.

  • Reproduction:

Select from two options: black-and-white, color.

  • Notes about microfilm:

This is a free text field.  Use it to indicate noteworthy information about the microfilm, including notes or marks made by previous owners.  For example, some of the microfilm boxes have extensive notes written on them.  We need to discard these boxes because they are bad for the film, but we want transcriptions of any text written on them.  Please also note the quality of the film, if it stands out to you during use (“blurry at the bottom,” for example.)

  • Acquired:

Non-public field.

Drop-down list options for this field: Westerink, Sevcenko, Dennis, other donor, purchased by library, unknown.

  • A-D strip level

Non-public field.

Drop-down list of possible numeric values: 0, 0.5, 1, 1.5, 2, 2.5, 3.

  • Condition of microfilm:

Non-public field.  This is a free-text field, but we ask that you use the condition vocabulary listed and defined on the project blog.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: